Treatment Coordinator
Arlington, TX
Full Time
Entry Level
Summary
Treatment Coordinators serving as an empathic educator on the importance of oral health and sharing financing options to make treatment affordable greet patients; engage in open, educational communication to provide overview of visit and address questions or concerns; process patient paperwork and insurance verifications; and schedule patient appointments including new patients, recall, or emergencies. Treatment Coordinators are also cross-trained on basic back office functions to help support the 5-star patient experience.
Core Responsibilities
Work Environment and Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Reasonable accommodations may be made to enable individuals with disabilities to perform this role.
Position Type/Expected Hours of Work
Full-time position, five (5) days a week including Saturday. Saturday is mandatory for all team members.
Office Hours:
Monday/Wednesday/Friday (ALL): 8:30 – 5:30, lunch 12:30-1:30;
Tuesday/Thursday (GD/HYG): 10:00 – 7:00, lunch 12:30 – 1:30
Tuesday/Thursday (ORTHO): 9:00 – 6:00, lunch 12:30 – 1:30
Saturday (ALL): 9:00 – 4:00, lunch 12:30 – 1:00
Travel
Occasional travel may be required (less than 25% of the time)
Treatment Coordinators serving as an empathic educator on the importance of oral health and sharing financing options to make treatment affordable greet patients; engage in open, educational communication to provide overview of visit and address questions or concerns; process patient paperwork and insurance verifications; and schedule patient appointments including new patients, recall, or emergencies. Treatment Coordinators are also cross-trained on basic back office functions to help support the 5-star patient experience.
Core Responsibilities
- Execute 5-star patient experience: coordinate with dentist to provide empathic education to patients; present financing options in easy to understand process; schedule follow up or additional appointments as needed
- Individualized customer care: address needs, questions or concerns in respectful, friendly, timely manner providing comforting and reassuring responses escalating to additional team members when necessary
- Reduce patient wait times through advance by preparing reviewing schedules, charts, or additional information needed from patient before visit
- Initiate patient paperwork for treatment (employment, insurance, etc.); Conduct insurance verification to obtain correct co-pays
- Assist patients with payment-related questions; process in office payments
- Maintain Clean & Bright; oversee cleanliness and orderliness of lobby and front office
- Team Support: provide assistance in others areas of the clinic, as requested
- Community Outreach: As requested, promote JDO by attending neighborhood events or visiting local businesses and distributing flyers and “goodie-bags” to the public
- Leading Others and Influence: Develops and communicates goals; Enhances commitment to organization through acknowledgment of contributions and recognition for progress; Structures situation to create a desired impact and to maximize the changes of a favorable outcome
- Integrity & Credibility: Able to gain the trust and respect of patients, co-workers and leaders; Exhibits professional demeanor; Takes responsibility for own mistakes, does not blame others
- Initiative and Results Orientation: Sets specific, challenging goals; Measures results; Handles crisis effectively; Exhibits tenacity in reaching goals
- Communication: Understands attitudes, interest, needs and perspectives of others; Expresses ideas concisely; Tailors communication to specific person/audience; Anticipates and manages effects of communication
- Concern for Order and Quality: Keeps records; checks quality and accuracy of work and documentation; ensures quality and accuracy of work is not compromised while meeting deadlines
- Teamwork: Work to develop friendly and supporting atmosphere; Pitch in and help others; builds collaborative culture in office
- Self-Management: Exhibit self-confidence on assignments through completion; Functions effective under pressure; Manages own behavior to prevent or reduce feelings of stress;
- Integrity & Credibility: Able to gain the trust and respect of co-workers and managers; Professional demeanor
- Adaptability: Adapts to change in direction in order to support changing priorities
- Diversity: Adapts and integrates into diverse work group and patient population
- Customer Service Oriented: Becomes trusted advisor to the patient; emphasizes and supports 5-star patient experience
- Minimum age of 18 required
- High School Diploma or equivalent required
- Bilingual (English/Spanish) highly preferred
- Active RDA certification high preferred; required within 6 months of hire
- Minimum 1 year Dental office experience highly preferred
- Minimum 1 year of patient care or customer service experience highly preferred
- Intermediate to advance computer use and data entry skills
- Reliable transportation; ability to work clinic hours, including Saturdays
Work Environment and Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Reasonable accommodations may be made to enable individuals with disabilities to perform this role.
Position Type/Expected Hours of Work
Full-time position, five (5) days a week including Saturday. Saturday is mandatory for all team members.
Office Hours:
Monday/Wednesday/Friday (ALL): 8:30 – 5:30, lunch 12:30-1:30;
Tuesday/Thursday (GD/HYG): 10:00 – 7:00, lunch 12:30 – 1:30
Tuesday/Thursday (ORTHO): 9:00 – 6:00, lunch 12:30 – 1:30
Saturday (ALL): 9:00 – 4:00, lunch 12:30 – 1:00
Travel
Occasional travel may be required (less than 25% of the time)
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